Recruitment Privacy Policy

Recruitment Privacy Policy

1. Introduction

FCB London (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Recruitment Privacy Policy explains how we collect, use, store, and share your personal data during the recruitment process, in accordance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

By submitting your application or engaging in the recruitment process with us, you agree to the collection and use of your personal information as described in this policy.

2. Information We Collect

During the recruitment process, we may collect the following types of personal data:

• Personal details: such as your name, contact information (email, phone number, address), and date of birth.
• CV/Resume information: including your work history, educational background, and qualifications.
• Application information: any information you provide through job application forms, cover letters, or other application materials, including creative portfolios.
• References: contact details and feedback from your referees.
• Interview notes: details about the interview process and any assessments.
• Other personal information: relevant to your suitability for the role, such as details of any criminal records or background checks (where applicable).

3. How We Use Your Information

We use the personal data we collect for the following purposes:

• To assess your suitability for the role for which you are applying.
• To communicate with you about the recruitment process.
• To conduct reference checks and verify qualifications (where applicable).
• To ensure compliance with legal and regulatory obligations.
• To manage our recruitment processes efficiently and fairly.

4. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

• Consent: You provide consent by submitting your application and personal data.
• Contractual necessity: We need your data to take steps at your request to enter into a contract with you, for example, to assess your qualifications for a job offer.
• Legal obligations: We may need to process personal data to comply with relevant legal requirements, such as conducting background checks or preventing fraud.

5. Sharing Your Information

We may share your personal data with third parties in the following circumstances:

• Recruitment agencies or partners: If applicable, for the purposes of assisting in the recruitment process.
• Service providers: We may share your personal data with third-party providers who assist us in recruitment-related activities (e.g., background check providers).
• Legal requirements: We may disclose your data to third parties if required by law or to protect our rights.

6. Data Retention

We retain your personal data for no longer than necessary to fulfill the purposes outlined in this policy or as required by law. If you are unsuccessful in your application, we may retain your personal data for up to 6 months for potential future job opportunities. After this period, your data will be securely deleted or anonymised.

7. Your Rights

You have the following rights regarding your personal data:

• Right to access: You can request a copy of the personal data we hold about you.
• Right to rectification: You can request that we correct any inaccurate or incomplete data.
• Right to erasure: You can request the deletion of your personal data, subject to legal requirements.
• Right to restriction of processing: You can request that we limit the processing of your personal data under certain circumstances.
• Right to object: You can object to the processing of your personal data in certain situations.
• Right to data portability: You can request the transfer of your personal data to another organization.

To exercise any of these rights, please contact us using the details in the “Contact Us” section below.

8. Security of Your Data

We take appropriate technical and organizational measures to ensure the security of your personal data and protect it from unauthorized access, alteration, or loss.

9. International Transfers

In some cases, your personal data may be transferred to and processed in countries outside the UK. We will take appropriate steps to ensure that any such transfers are carried out in compliance with applicable data protection laws.

10. Contact Us

If you have any questions about this Recruitment Privacy Policy or how we handle your personal data, please contact us at: